Cleaning Invoice Template: Free Layout With Examples

A cleaning invoice template is a simple layout for billing cleaning work, listing the client, the property address, the date of each clean, the services done, your rate per hour, per visit or per job, any extras and supplies, and the total due. It works for house cleaning, office cleaning and one time jobs such as move out cleans. You can fill one in free and download a PDF with InvoiceGeneratorKit.

Who uses a cleaning invoice?

Any cleaning business, big or small, needs a clean way to bill clients. Typical users include:

• Independent house cleaners with a list of weekly or fortnightly clients.
• Small cleaning companies serving homes and offices.
• Commercial cleaners on monthly contracts with offices, shops or gyms.
• Specialist cleaners for carpets, windows, ovens or end of tenancy work.
• Holiday let and Airbnb turnover cleaners who bill hosts per changeover.

If you work for yourself in the UK, our self employed invoice template UK guide covers the extra basics you should know.

What to include on a cleaning invoice

Section	What to write
Your business details	Business name, your name, address, phone, email and logo
Client details	Client name and billing address
Service address	The property cleaned, if different from the billing address
Invoice number	A unique number for each invoice
Invoice date and due date	When you issued it and when payment is due
Service dates	The date of each visit, or the billing period for regular cleans
Line items	Each service, with hours or visits, rate and amount
Extras and supplies	Oven cleans, inside windows, products or equipment hire
Tax	Sales tax or VAT if it applies to you
Total due	The final amount
Payment details	How to pay, and any late payment terms

The service address matters more for cleaners than for most trades. A landlord or letting agent may pay for several properties, so the address on each line tells them which home was cleaned.

How to price cleaning work on an invoice

There are four common ways to charge. Choose the one that matches what you agreed with the client, and make it obvious on the invoice.

Per hour

Common for regular domestic cleaning. Show the hours worked and your hourly rate for each visit. Our guide on how to invoice for hours worked has more detail.

Per visit

A flat price for each clean, for example £60 per weekly clean. Clients like knowing the cost in advance.

Per job

Used for one time work such as a deep clean, move out clean or after builders clean. Quote a fixed price, then invoice that figure.

Per square foot or per room

Often used for commercial spaces and carpet cleaning. Show the area or number of rooms and the rate so the client can check the maths.

Cleaning invoice template example (house cleaning, UK)

Date	Description	Hours	Rate	Amount
5 May 2026	Regular clean	3	£18.00	£54.00
12 May 2026	Regular clean	3	£18.00	£54.00
19 May 2026	Regular clean plus inside fridge	3.5	£18.00	£63.00
26 May 2026	Regular clean	3	£18.00	£54.00
19 May 2026	Oven clean (extra)	1	£45.00	£45.00
Total due				£270.00

The rates above are only an example. Set your own prices based on your area, costs and experience.

Cleaning invoice template example (commercial, US)

Description	Qty	Rate	Amount
Evening office clean, 2,000 sq ft	20 visits	$85.00	$1,700.00
Floor strip and wax, reception	1	$220.00	$220.00
Restroom supplies restock	1	$65.00	$65.00
Subtotal			$1,985.00
Sales tax, if applicable			$0.00
Total due			$1,985.00

Whether cleaning services are taxable depends on your state in the US. In the UK, you only add VAT if you are VAT registered. Check your local rules or ask an accountant before adding tax.

Invoicing regular cleaning clients

With weekly or fortnightly clients you have two choices: invoice after every visit, or send one invoice per month that lists every clean. Monthly invoicing means less admin for you and fewer payments for the client. Per visit invoicing gets you paid sooner and suits new clients you do not know yet.

Whichever you choose, list each visit with its date. If a client cancels late and you charge a cancellation fee, add it as its own line so it is clear and was agreed in advance.

Charging for supplies and travel

Decide early whether your price includes cleaning products. Some cleaners use the client's products and charge only for time, while others bring their own and build the cost into the rate. If you buy something special for a job, such as a carpet shampoo or a large pack of bin liners for an office, add it as a separate line with the amount you agreed. The same goes for parking or travel to distant properties: only charge it if the client knows about it before the clean.

Payment terms for cleaners

Short terms work best for domestic work. Many cleaners ask for payment on the day or within 7 days, while commercial clients often expect Net 14 or Net 30. Read invoice payment terms for the options, or due on receipt if you want paying straight away.

How to make a cleaning invoice in minutes

1. Open the free InvoiceGeneratorKit invoice generator. You do not need to sign up.
2. Upload your logo and choose a colour theme.
3. Add your details, then add the client. Save each regular client so their address is ready next month.
4. Save your standard services, such as "Regular clean, per hour" or "Oven clean", as quick items.
5. Add the visits for the period, then any tax or discount.
6. Check the A4 preview and download the PDF to send to your client.
7. Mark it as paid in History once the money arrives, so you always know who still owes you.

If a client pays cash on the day, change the document title to Receipt and give them a copy as proof of payment.

Quick tips for cleaning businesses

• Agree your price and cancellation policy in writing before the first clean.
• Invoice on the same day each month for regular clients.
• Show the service address on every invoice when a landlord or agent pays for several properties.
• Keep copies of every invoice for your tax records.

Frequently asked questions

What should a cleaning invoice include?

Your details, the client's details, the service address, an invoice number, invoice and due dates, the date of each clean, the services and rates, any extras, tax if it applies, the total and how to pay.

Should I invoice cleaning clients weekly or monthly?

Both work. Monthly invoices mean less admin for regular clients, while invoicing after each visit gets you paid sooner and suits new clients.

Do cleaners need to charge VAT or sales tax?

In the UK you only charge VAT if you are VAT registered. In the US, whether cleaning is taxable depends on the state. Check local rules or ask an accountant.

Can I charge for late cancellations on a cleaning invoice?

Yes, if you agreed a cancellation policy with the client in advance. Add the fee as its own line item so it is clear.